Reimbursement Submissions

Welcome to the Member Reimbursement Portal. We are committed to supporting your creative projects and community initiatives. Please follow the instructions below to ensure your request is processed efficiently.

Step 1: Ensure your desired purchase is directly related to BAC activities. Examples of expenses allowed: Art Supplies, Registration Fees, Materials, Rental Fees

Step 2: Before making any purchase for a BAC program or event, you must request approval from the BAC Finance Committee through Discord.

Your message must include:

Your name
Phone number
BAC program or event the expense is for
Reason for the expense
List of items you plan to purchase
Total estimated cost
Business or store where the purchase will be made
Deadline or due date for the purchase

Important: Purchases made without prior approval may be denied.

Step 3: After receiving approval within 2-5 business days, you may make your purchase.

Step 4: Gather all digital receipts and proof of payment documents for your approved expenses.

Step 5: Complete the structured submission form below with accurate amounts and descriptions for each purchase/receipt.

Request Form

Please ensure all attached receipts are clearly legible and include the date and total amount. Members must submit the form within 30 days of the expense.

Process & Timing

Step 1: Submission Received

Once you submit your request, you will receive an automated email confirmation for your records.

Step 2: Internal Review

The BAC Treasurer will verify your expense eligibility and receipts against our program guidelines within 5-7 business days.

Step 3: Reimbursement Issued

Payments are typically issued via Zelle within 14 days of approval. You will be notified once the transfer is complete.